Clarksville Flea Market
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Indoor Venue Space Options: Each space is 10 feet by 10 feet. Cost for indoor booth is $65. Cost for outdoor booth is $50. *Tables will be available to rent at $10 each, due at set up. *Limited booths with electricity will be available and must be reserved prior to the event for an extra $25, due at set up. *Set-up must stay within rented space.
What Cannot Be Sold: No firearms, tobacco, combustibles, alcohol, knives, swords, or weapons of any kind. No fuel-based items, such as vehicles, lawn mowers, etc., may be sold inside. Also no provocative or suggestive items, no food and beverages allowed unless contracted to do so.
Setting Up & Tearing Down: Doors open to the public at 8am on Sept. 13, 2014. Set up for INDOOR spaces will be held Friday afternoon Sept. 12, 2014 from 3 pm to 7pm. Additional set up time for indoor space and ALL OUTDOOR set up will be Sept. 13, 2014 from 5:30am-8am. Vendors are first come, first serve for your booth. Your materials and objects you are selling must be with you. You must be present by 8 a.m. or you forfeit your booth. Tear-down will only take place immediately after the event ending at 2pm. All materials must be out of the venue when you leave unless being donated to Goodwill or Salvation Army. Booths cannot be torn down before 2pm
*No spaces will be reserved without sufficient payment. *We will not be taking requests for corner spaces. *We accept cash, check, money orders and credit cards. *In the event there is space available, all reservations must be made by Monday, Sept. 8 at 8am. No spaces will be available to rent on the day of the event. *Once you are signed up, there are no refunds. *Individuals can team up to rent a space, as long as the items remain in the space. *Once your payment is processed, we will send you a confirmation letter outlining all the final details.
BASIC TERMS AND CONDITIONS
CONTRACT – This application, properly executed by Exhibitor shall upon written acceptance and notification of Booth(s) assigned by 5 Star Radio Group constitutes a valid and binding contract. 5 Star Radio Group has sole discretion to reject any applicant for any reason whatsoever.
SPACE ASSIGNMENTS – 5 Star Radio Group shall use its best efforts to locate the Booth in an acceptable area and to provide physical separation from competitors. Notwithstanding the above 5 Star Radio Group reserves the right to change Booth location assignments at any time, as it may in its sole discretion deem necessary. Spaces are assigned by first come; first serve basis and materials being sold must be with you to reserve space.
TYPES OF EXHIBITS – Exhibits shall be limited to suppliers of goods and services pertinent to the scope and subjects of the Event. Interpretation to the meaning and intent of this restriction shall be the sole prerogative of 5 Star Radio Group. A schedule for setup and removal of exhibits will be provided and must be adhered to by time and date outlined in such schedule. Sales of merchandise and/or food at the Event must have prior written approval 5 Star Radio Group. Vendor may not hang anything on the walls of the venue. Vendor may also not be allowed to put any tape or markings on the floor of venue. If done so vendor will be liable for damage and cost.
EXHIBIT SPACE RENTAL RATES – Rental does not include table(s) & agreed upon exhibit space at 5 Star Radio Group, Clarksville Flea Market Event at Clarksville Speedway on Saturday, Sept. 13, 2014.
EQUIPMENT – Booth equipment included with exhibit space rental and provided by Exhibitor or Venue shall be returned at the end of the Event, complete and in good condition, normal wear and tear excepted. Exhibitor shall have no right, title or interest in such equipment. If equipment is returned damaged, Exhibitor shall reimburse 5 Star Radio Group and/or Venue for amount of damage promptly upon demand.
EXCLUSION- 5 Star Radio Group shall have the right to exclude or to require modification of any Booth display or demonstration which, in its sole discretion, it considers unsuitable to or not in keeping with the character of the exposition. 5 Star Radio Group shall have the right to prohibit the use of amplifying equipment or music which, in its sole discretion, it considers objectionable.
ASSIGNMENT AND SUBLEASE – Exhibitor shall not sublet the Booth or any equipment provided by 5 Star Radio Group, nor shall Exhibitor assign this lease in whole or in part without prior written approval from 5 Star Radio Group.
LIABILITY – This agreement shall not constitute or be considered a partnership, employer-employee relationship, joint venture or agency between 5 Star Radio Group and Exhibitor. Exhibitor shall indemnify, defend, and hold harmless 5 Star Radio Group, Venue, their parent corporations and affiliates and their respective officers, directors, employees and representatives, and the successors and assigns of any of them, from and against, and reimburse them for, all claims, damages, costs and expenses, including, without limitation, interest, penalties, court costs and reasonable attorneys’ fees and expenses, arising out of or resulting from (a) any breach of any representation, warranty, covenant, obligation or other agreement contained in this Agreement; (b) out of any failure of Exhibitor to comply with any applicable laws, statutes, ordinances or regulations; (c) any act or omission or negligence of Exhibitor or its employees, agents, contractors or invitees; (d) any claim for personal injury or property damage or otherwise brought on behalf of any third party person, firm or corporation against5 Star Radio Group and/or Venue as a result of or in connection with Exhibitor’s Booth which claim does not result from the active negligence of 5 Star Radio Group or Venue; (e) any announcements, advertisements or other commercial copy produced, provided or approved by Sponsor for broadcast on a station owned by 5 Star Radio Group or its affiliates, including proceedings or litigation alleging infringement, unlawful use or violations of copyright; and/or (f) any defect, alleged or real, in any product of Sponsor’s sold or provided as samples to third parties by Sponsor or by 5 Star Radio Group as part of such party’s responsibilities under this Agreement. The foregoing indemnities shall survive the termination of this Agreement.
CANCELLATION OR POSTPONEMENT OF EXPOSITION – In the event that the Event is postponed due to any occurrence not occasioned by the willful or negligent conduct 5 Star Radio Group or Exhibitor, whether such occurrence by an Act of God or the common enemy or the result or war, riot, civil commotion, sovereign conduct, or the act or conduct of any person or persons not party or privy to this Agreement, then the performance of the parties under this Agreement shall be excused for such period of time as is reasonably necessary after such occurrence to remedy the effects thereof, and in any event for the duration of such postponement. In the event that such occurrence results in the cancellation of the Event, the obligations of the parties under this Agreement shall be automatically terminated and all payments made under this Agreement shall be refunded to Exhibitor, less a pro rata share of expense actually incurred by 5 Star Radio Group in connection with the Event.
DEMONSTRATIONS – No demonstrations or solicitations shall be permitted outside of Exhibitor’s Booth, and no signs or placards may be displayed on persons or otherwise outside exhibit spaces without the written consent of 5 Star Radio Group.
SECURITY/INSURANCE – 5 Star Radio Group, the Venue or any officer, employee or staff member thereof assumes no responsibility for the safety of the property or Exhibitor, his agents, or employees, from theft, damage by fire, accident, or any the cause. Exhibitor will be subject to proof of insurance at the discretion of 5 Star Radio Group.
COMPLIANCE – Exhibitor assumes all responsibility for compliance with all pertinent ordinances, regulations and codes of duly authorized Local, State and federal governing bodies concerning rules and regulations and the display rules and regulations issued by 5 Star Radio Group and/or Venue.
UNIONS – Exhibitor will abide by and comply with rules and regulations concerning local unions having agreements with Venue or with authorized contractors employed by 5 Star Radio Group.